Purchase Order Automation

Are Late Purchase Orders Undermining Your Production?

Even during periods of “normalcy,” delays or changes in purchase orders (POs) can disrupt your manufacturing business. And for the past two years, the world has been facing anything but “normalcy.” Enterprise Resource Planning (ERP) is an absolute necessity to ensure production planning meets customer demand and deadlines, and VISUAL Manufacturing ERP is one of the most trusted and time-proven solutions on the market. But, if you’re using VISUAL in conjunction with outdated manual entry processes, PO changes are a costly headache.

In every segment of manufacturing, late POs can be devastating to production schedules and resource allocation. Time and money are lost, deliveries are late, and customers are dissatisfied. No matter how awesome your procurement staff is, they’ll be inefficient and error-prone if they are manually processing complex POs. 

Think about it like this: a buyer manually combs through a multi-line PO, looking for changes that could impact on-time delivery (OTD) and production planning. When (or if they’re able to—let’s be honest) they identify these changes, they now frantically call and email to make adjustments. Calls and emails provide no visibility to other stakeholders, leaving them in the dark about the true status of POs. 

PO change automation transforms procurement teams. They are no longer reactive and overwhelmed by tactical tasks and putting out fires. Combined with the power and utility of VISUAL, automated PO exception management brings key departments together into a single collaboration tool and gives visibility to all suppliers and company stakeholders. Gone are the days of manually updating POs and entering changes into the ERP. All stakeholders are automatically updated and provided with clear, accurate, and timely notifications. Workflow is smoother, scheduling is more efficient, and time is not wasted.

Even in the midst of worldwide disruptions, OTD requirements must be met, and a quick win is to get your teams out of their manual processes and into automated ones that eliminate emails, calls, spreadsheets, and sticky notes (yikes!). PO automation improves operational success and continuous improvement in an area that is often overlooked but is an immediate win for profitability. 

Automation, automation, automation. If you’re stuck in the past without it, now is the time to get on board.