Prairie Machine (Epicor)
Discover how Prairie Machine, a global leader in the design and manufacturing of heavy equipment, improved supplier PO acknowledgment by 41% and on-time delivery by 11% – in the first year alone – while increasing efficiency and communication for its purchasing team.
“Risk management is always top of mind for us. Anything coming in late has an impact on our production, which in turn impacts delivery. This was one of the key drivers for us wanting SourceDay.”
-Mike Thomas, Technical Services Manager
Change Management Made Easy – Realizing Benefits Quickly
The team needed a solution that would allow everyone to access PO details and make updates in real time. They also needed a more efficient way to communicate that reduced the team’s dependence on e-mail. When the decision was made to work with SourceDay, Prairie Machine decided to roll out usage of SourceDay in a limited capacity, but when they realized how beneficial it was, they expanded utilization of the platform on a greater scale until 99% of all direct spend lines were being collaborated on through SourceDay. “The onboarding process is top-notch. Very hands-on by SourceDay and very hands-off by us. The support team did the heavy lifting of onboarding our suppliers.”
Improved communications and greater visibility
Before
- Reliance on email prior to SourceDay
limited communications to a single buyer at a time - Manual PO tracking
caused excessive administrative work for the team - Late deliveries
cost the company money when project schedules were off
After
- A single PO management platform
allowed for visibility across the team on all open POs - Automated communications
assured no emails were missed, nor shipments delayed - Ease of implementation and adoption
encouraged the team to expand utilization of SourceDay rapidly
“Risk management is always top of mind for us. Anything coming in late has an impact on our production, which in turn impacts delivery. This was one of the key drivers for us wanting SourceDay.”
- Mike Thomas, Technical Services Manager
Benefits
Streamlined Processes Adapted to Preferred Workflows
Each member of the team had the opportunity to provide input. This collective approach resulted in enthusiastic adoption, but another contributor to the team’s embrace of SourceDay was that it didn’t disrupt their workflow. They were able to reduce unnecessary steps and streamline processes without having to adjust their day-to-day work. Prairie Machine’s vendors have also been quick to get on board, and by handpicking a select group – one for each purchaser – the team introduced SourceDay to individual vendors. When it was clear there would be little issue with the transition, Prairie Machine rolled it out on a larger scale. Within weeks, approximately 80% of its purchases were flowing through SourceDay.
Results
41% Improved Supplier PO Acknowledgements In The First Year
The team began seeing results immediately. Today, the team at Prairie Machine has full visibility into the process, and time saved sending e-mails or chasing down status updates has made their work much more efficient. They can see expected dates and receive notifications alerting them to potential issues or updates. Without having to rely on e-mail as the primary communication, information flows from their ERP into SourceDay, so everything is centralized. Vendors are notified, they can accept or decline changes, and the team is no longer completely reliant on information that might be lost in someone’s inbox. Within the first 90 days, Prairie Machine was collaborating on 85% of direct spend lines through SourceDay. Within the first year, this increased to 99%. Over the same period, they were able to improve PO acknowledgment rates by 41%.
Who We Are
SourceDay
SourceDay provides PO Collaboration solutions to manufacturers, distributors, retailers and supply chains all over the world. We do more than save time and money; we transform procurement’s value proposition within the company.
Prairie Machine (Epicor)
This equipment manufacturer for the heavy industrial and mining industries improved supplier PO acknowledgement by 41% and on-time delivery by 11% in the first year of working with SourceDay.
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